SAP invoice automation without the implementation programme
ErpInvoiceFlow captures your AP invoices with AI, validates them against your vendor master, and gets them into SAP S/4HANA or SAP ECC — with no per-vendor templates to build, published pricing, and setup measured in hours rather than quarters.
PO invoice · 3-way matched
Non-PO · awaiting GL coding
Trading name ≠ vendor master
Price variance outside tolerance
S/4HANA and ECC are not the same problem
Most AP estates are not on one clean release. Some entities have moved, some have not, and a migration is somewhere on the roadmap. Capture should not be the thing that forces a decision.
Modern integration paths
Newer releases expose considerably more through supported APIs, which is what makes line-level three-way matching against the purchase order and goods receipt practical rather than theoretical.
Still carrying real volume
A large share of AP still runs on ECC and will for years. We treat it as a first-class target rather than a legacy footnote — the capture engine is identical, and the integration path is agreed against your environment.
Both live at once
If entities are moving in waves, invoices need to reach whichever system owns that company code today. That is a configuration question, not a re-implementation, and it does not require rebuilding vendor templates.
Capture, validate, then post — in that order
The validation step is the one that matters. Anything that cannot be resolved against your SAP master data stops before it reaches your ledger.
Invoices arrive
Vendors email invoices to an address we provide, or your existing AP mailbox forwards them. No supplier is asked to adopt a portal, change a format, or register anywhere.
The AI reads the document
Header and line detail are extracted without a template per vendor: invoice number and date, totals, tax and freight, purchase order references, then quantity, unit price, and description for each line.
Validated against SAP
The vendor is resolved against your vendor master, the company code assigned, and PO-backed invoices matched line by line. Anything below your confidence threshold is held for review.
Posted into SAP
Clean invoices go into SAP through its supported integration paths — no direct database writes, no ABAP development, and nothing that complicates your next upgrade.
Invoice, purchase order, goods receipt
Three-way matching is available for ERP systems that expose API access, which includes SAP. In an SAP context, the interesting part is not the match itself — it is what happens to the invoices that don't match.
- Line-level comparison, because a header total that ties proves little
- Partial goods receipts and split deliveries handled as normal, not as errors
- Variances outside your tolerance are held, never posted quietly
- Non-PO invoices routed to coding and approval instead of being rejected
What is available depends on your release, integration path, and how your environment is configured. We confirm that against your system rather than promising it in advance.
You are probably comparing us with much larger vendors
That is a fair thing to do, so here is where we sit rather than a page of claims about being enterprise-ready.
“The incumbents do far more than this.”
They do, and we will not pretend otherwise. Supplier networks, procurement, dynamic discounting, and full workflow suites are all real capabilities we do not offer. If you need the platform, buy the platform. If your actual problem is that AP keys invoices by hand, you are paying for a great deal you will not use.
“Enterprise capture is a six-month project.”
Usually because of per-vendor template configuration, which is the part we removed. With no templates to build, setup is connecting to SAP and pointing an inbox at us — averaging under two hours, with no professional services engagement to budget for.
“What is this actually going to cost?”
Our pricing is on this page. Invoice volume is the only variable — vendors, users, and the SAP integration are included, there is no implementation fee, and month-to-month is available on every plan. You can size it yourself before you speak to anyone.
“Can you handle our vendor diversity?”
This is the case we are strongest on. Because nothing is template-driven, a vendor's first invoice is handled exactly like their thousandth, and adding suppliers costs you nothing in configuration time.
“Who else your size runs SAP with you?”
Nobody yet. We are new and have no customers, and we would rather say so than manufacture a case study. The counter-offer is straightforward: capture your invoices live in the demo and judge the output, not the reference list.
“What happens to our data?”
Invoices are processed to extract your data and are never used to train shared or public models. Data is isolated per tenant, encrypted in transit and at rest, retained to the policy you set, and every invoice is traceable from intake to import.
Published pricing, before the first call
Priced on invoice volume — not on vendors, users, or your SAP connection. No implementation fee, no professional services line, and no quote-only pricing to chase.
Launch
- Unlimited vendors, no per-vendor mapping
- SAP S/4HANA or ECC integration included
- $0.85 per additional invoice
Growth
- Unlimited vendors, no per-vendor mapping
- SAP S/4HANA or ECC integration included
- $0.45 per additional invoice
Scale
- Unlimited vendors, no per-vendor mapping
- SAP S/4HANA or ECC integration included
- $0.35 per additional invoice
Enterprise
- Unlimited vendors, no per-vendor mapping
- SAP S/4HANA or ECC integration included
- $0.28 per additional invoice
Annual plans are paid up front for a 12-month term. Month-to-month has no commitment and can be cancelled any time. Overage rates are the same on both terms.
Processing more than 10,000 invoices a month?
We'll build a plan around your volume, entities, and ERP footprint.
Model it on your own SAP volume
Published industry benchmarks put the average fully-loaded cost of processing one invoice manually at $10.89, against $2.78 for best-in-class automated AP teams, with a 10.9 day average cycle time and 3.6% of invoices requiring rework. Those are industry averages, not our results — the calculator uses your volume, your handling time, and your labor rate instead.
Sources: Ardent Partners, The State of ePayables; Institute of Finance & Management (IOFM). Published industry averages across all AP organizations — not ErpInvoiceFlow customer results.
SAP questions we get asked
See your SAP invoices captured live
Bring a handful of your own vendor invoices — including the non-PO ones and the multi-page ones. We'll capture them on the call and show what would post to SAP, and what wouldn't.
- A live capture on your own invoices, not a canned demo file
- How vendor master matching and company code assignment work
- An honest read on fit against whatever else you're evaluating
We go deep on two other ERP families
Prophet 21 AP automation
Vendor invoice import sets for Epicor P21, built for distributors with very large vendor bases.
Infor AP invoice automation
Invoice automation across Infor CloudSuite, M3, and LN — three genuinely different products.
Or start from the AP invoice automation overview.