AP Invoice Automation for Prophet 21, SAP & Infor

Stop keying invoices. Start closing faster.

ErpInvoiceFlow is accounts payable invoice automation built specifically for Epicor Prophet 21, SAP, and Infor. Our AI reads every invoice and imports it straight into your ERP — fast, accurate, and effortless. No templates. No per-vendor mapping. Just clean data in your ERP.

Book a Demo Calculate your savings
Unlimited vendors — no maps Prophet 21, SAP & Infor Live in under 2 hours
Acme Steel Supply
INV-48120 · $12,480.00
Imported → P21
Northwind Fasteners
90231 · $3,905.55
Imported → SAP
Blue Ridge Plastics
BR-7741 · $27,310.10
Imported → Infor
Cascade Bearings
New vendor · first invoice
No map needed
Purpose-built for the ERPs you already run
Epicor Prophet 21 SAP S/4HANA SAP ECC Infor
The AP bottleneck

Manual invoice entry is quietly draining your margin

Every invoice keyed by hand is time lost, errors introduced, and cash-flow visibility delayed. For distributors and manufacturers running high vendor counts, AP simply doesn't scale on manual effort.

Hours lost to data entry

Your team retypes header and line-item data that a machine could read in seconds — instead of managing exceptions and vendors.

Costly, hard-to-trace errors

Transposed totals and mismatched line items create downstream reconciliation work and strained vendor relationships.

Rigid, template-bound tools

Legacy capture tools force a new map for every vendor format — so onboarding stalls and new vendors wait.

What the research says

Independent industry benchmarks for manual AP processing.

$10.89
average fully-loaded cost to process one invoice manually
$2.78
cost per invoice for best-in-class, automated AP teams
10.9 days
average invoice processing cycle time
3.6%
of invoices contain errors that require rework

Sources: Ardent Partners, The State of ePayables; Institute of Finance & Management (IOFM). These are published industry averages across all AP organizations — not ErpInvoiceFlow customer results. Your own figures will depend on your volume, team, and process.

How it works

From inbox to ERP in three effortless steps

No new habits for your AP team. Send invoices the way you already receive them.

1

Send your invoices

Forward invoices by email or drop them in — PDFs, scans, and attachments from any vendor, in any format.

2

Our AI reads them

Our advanced AI extracts headers and line items with high accuracy — no per-vendor templates to build or maintain.

3

It lands in your ERP

Clean, validated invoice data is imported automatically into Epicor Prophet 21, SAP, or Infor, ready for approval.

ERP integrations

AP automation built for Prophet 21, SAP, and Infor

We don't claim to work with every ERP on the market. We go deep on three — so invoices land in your system correctly, the first time, without a middleware project.

Epicor

Prophet 21 (P21) invoice automation

Purpose-built AP automation for Epicor Prophet 21. We capture vendor invoices and import them into P21 as payables ready for your approval workflow — matched to the vendor and PO already in your system. Built for the distributors who run P21 with thousands of active vendors.

  • Vendor and PO matching against your P21 data
  • Header and line-item capture, including freight and tax
  • Three-way matching available via the P21 API
Prophet 21 AP automation
SAP

SAP accounts payable automation

Automated invoice processing for SAP S/4HANA and SAP ECC. Invoices are extracted, validated against your vendor master, and posted into SAP without the per-vendor template maintenance traditional SAP capture tools require.

  • Supports both S/4HANA and ECC environments
  • Vendor master validation before posting
  • Three-way matching available via the SAP API
SAP invoice automation
Infor

Infor AP invoice automation

Invoice automation for Infor CloudSuite, M3, and LN. Same AI capture engine, same no-mapping approach — with invoice data delivered into Infor in the format your finance team already works in.

  • Infor CloudSuite, M3, and LN
  • Unlimited vendors with no template setup
  • Three-way matching available via the Infor API
Infor invoice automation

Running a different ERP? Tell us which one — we'll be straight with you about fit.

Why ErpInvoiceFlow

Unlimited vendors. Zero per-vendor mapping.

This is the difference that changes AP economics. Most capture tools make you build and maintain a map for every vendor layout. We don't. Add as many vendors as you like and send whatever they send — our AI adapts automatically.

  • Onboard new vendors instantly — no setup, no waiting
  • One system handles every invoice format you receive
  • No mapping backlog, no per-template maintenance
  • Scales as your vendor base grows, not your workload
Capability
Legacy tools
ErpInvoiceFlow
Per-vendor mapping required
Yes
No
Add unlimited vendors
Limited
Unlimited
New-vendor onboarding
Days
Instant
P21, SAP & Infor import
Add-on
Built in
Focus
Broad
AP invoices
The outcome

Fast. Accurate. Effortless.

Fast

Invoices are read and imported in seconds, not minutes — so your AP cycle keeps pace with your business.

Accurate

Advanced AI extraction with validation reduces manual errors and the reconciliation work they create.

Effortless

No templates, no maps, no new tools for your team to learn. Send invoices; find them in your ERP.

Built for finance leaders

A clear return your CFO can measure

Reclaim skilled AP hours, cut error-driven rework, and gain real-time visibility into payables — without adding headcount. Purpose-built for distributors and manufacturers who need AP to scale with their vendor base.

Calculate your savings Book a Demo
< 2 hrs
typical time to go live
0
per-vendor maps to build
Unlimited
vendors supported
3
ERP families, natively
ROI calculator

What is manual AP entry costing you?

Adjust the numbers to match your operation. Everything is an estimate you control — no email required, nothing is sent anywhere.

1 min30 min
$15$75
40%100%

Your remaining invoices still need a human — exceptions, disputes, and odd formats. We'd rather you model that honestly than oversell the result.

Hours spent keying invoices
—
per year
Labor cost of manual entry
—
per year
ErpInvoiceFlow cost
—
per year
Estimated net savings
—
per year
Recommended plan
Growth
—
Book a Demo

Estimates only, based on the inputs you provide. Manual-entry time and labor cost vary widely between organizations. This calculator counts data-entry labor alone — it does not attempt to value error reduction, early-payment discounts, or faster close.

Pricing

Simple, published pricing

Priced on invoice volume — not on the number of vendors, users, or ERP connections. Every plan includes unlimited vendors and your ERP integration.

Launch

$495/mo
billed annually · $595/mo month-to-month
500 invoices included
  • Unlimited vendors, no per-vendor mapping
  • Prophet 21, SAP, or Infor integration
  • $0.85 per additional invoice
Book a Demo
Most popular

Growth

$995/mo
billed annually · $1,195/mo month-to-month
2,000 invoices included
  • Unlimited vendors, no per-vendor mapping
  • Prophet 21, SAP, or Infor integration
  • $0.45 per additional invoice
Book a Demo

Scale

$1,995/mo
billed annually · $2,395/mo month-to-month
5,000 invoices included
  • Unlimited vendors, no per-vendor mapping
  • Prophet 21, SAP, or Infor integration
  • $0.35 per additional invoice
Book a Demo

Enterprise

$3,250/mo
billed annually · $3,900/mo month-to-month
10,000 invoices included
  • Unlimited vendors, no per-vendor mapping
  • Prophet 21, SAP, or Infor integration
  • $0.28 per additional invoice
Book a Demo

Annual plans are paid up front for a 12-month term. Month-to-month has no commitment and can be cancelled any time. Overage rates are the same on both terms.

Processing more than 10,000 invoices a month?

We'll build a plan around your volume, entities, and ERP footprint.

Contact us for pricing
Security & reliability

Enterprise-grade by design

Your financial data is handled with the care a payables system demands.

Protected data

Encryption in transit and at rest, with strict tenant isolation so your invoices stay yours.

Secure access

Modern identity and single sign-on keep control of who can see and act on payables.

Audit-ready

Every invoice is traceable end to end — from intake through import into your ERP.

FAQ

Questions finance and IT leaders ask

Correct. Our AI reads invoices without a template per vendor, so you can add as many vendors as you like and start sending immediately — no setup or mapping backlog.

We import directly into Epicor Prophet 21 (P21), SAP (both S/4HANA and ECC), and Infor (CloudSuite, M3, and LN) — the platforms most common among the distributors and manufacturers we serve.

Under two hours on average. Because there are no per-vendor templates to build, setup is mostly connecting your ERP and pointing your invoice inbox at us. There is no multi-month implementation project and no professional services engagement to budget for.

Yes — three-way matching between the invoice, purchase order, and receipt is available for ERP systems that expose API access, which includes Prophet 21, SAP, and Infor. During your demo we'll confirm what your specific environment and version make available.

Nothing posts to your ERP silently. Invoices that fail validation — or that the engine isn't confident about — are held for review, with the extracted values shown next to the original document so your team can correct and release them in seconds. You keep full control of what enters your ledger.

No. Your invoices are processed to extract your data and are not used to train shared or public models. Each customer's data is isolated at the tenant level, encrypted in transit and at rest, and retained according to the policy you set.

Plans start at $495 per month for 500 invoices and scale to $3,250 per month for 10,000 invoices on an annual commitment, with per-invoice overage pricing above your plan's included volume. Month-to-month is available on every plan at about 20% more. Pricing is based on invoice volume only — vendors, users, and your ERP integration are included. See the pricing section for the full breakdown.

No. Every plan is available month-to-month with no commitment, and you can cancel any time. Paying annually costs about 20% less — roughly two months free — but it is entirely optional, and the overage rate is the same either way. If you would rather prove it out before committing, start monthly and switch later.

Very little. We need a connection to your ERP and a mailbox to receive invoices. There is no software to install on user machines and no direct writes to your ERP database outside its supported integration paths — which is exactly why setup usually finishes in a single sitting.

We focus exclusively on accounts payable invoice automation. That focus is deliberate — it's why our invoice capture and ERP import are so accurate and effortless.

Book a demo below. We'll walk through your AP workflow, show a live capture, and map out a rollout for your Prophet 21, SAP, or Infor environment.
Book a Demo

See your invoices flow into your ERP

Tell us a little about your AP process and we'll tailor a live walkthrough for your Epicor Prophet 21, SAP, or Infor environment. No pressure, no obligation.

  • A live capture on a real invoice
  • A rollout plan for your ERP
  • Straight answers on pricing and fit
Takes about 20 seconds. We'll only use your details to contact you about ErpInvoiceFlow.